Position Title: Campus Services/Wellness Administrative Assistant

Department: Health and Wellness

Reports Directly to: Director of Health and Wellness

Status: Non-exempt; Full-time

Salary: $16.00 - $20.87

Summary of Duties:

  • Greets Wellness Center visitors and refers visitors/clients to appropriate staff
  • Schedules students to meet with Health and Wellness professional staff
  • Manages Wellness Center’s telephone extensions; answers phones for department staff
  • Organizes office operations and maintains procedures
  • Types correspondence, memos, letters, reports, purchase requisitions/purchase orders, and other documents for Campus Services and Health and Wellness when requested
  • Attends meetings; records proceedings/minutes; disseminates reports to appropriate staff (Health and Wellness and/or Campus Services)
  • Maintains all incoming mail for Health and Wellness and Campus Services; sorts and distributes mail
  • Maintains Wellness Center office supplies; purchases supplies when needed
  • Coordinates repairs for Wellness Center office equipment
  • Assists Chemical Health, Wellness Counseling, Student Health, Cultural Wellness and Health Promotions staff when requested
  • Provides administrative support to the Director of Health and Wellness for special projects and selected routine tasks (e.g., making copies, scanning documents)
  • Assists students in scanning/emailing health information and communication as needed to outside agencies and in cases of emergency
  • Gathers student data for electronic health records; manages information with Student Health Coordinator
  • Inputs student demographics into electronic health records system
  • Maintains all hard copies of student files for Wellness Center services
  • Schedules appointments, airline schedules, and travel requisitions for Vice President of Campus Services
  • Maintains file system, phones, faxes, and calendars for Vice President of Campus Services
  • Reviews time sheets for Campus Services
  • Coordinates meeting room rentals for Wellness conference room and Cafeteria conference room
  • Performs other duties as assigned to support Campus Services and Wellness Center program operations

Supervisory Responsibilities:None

Working Conditions:

  • General office conditions; normal working hours from 8:00 a.m. until 5:00 p.m. with one hour for lunch

Physical Demands:

  • Be able to sit for longer periods of time
  • Be able to stand, walk, reach with hands and arms, stoop, and kneel
  • Be able to life up to 25 pounds
  • Be able to walk up and down stairs

Minimum Qualificationss:

  • Associates degree and no work-related experience, or high school diploma or GED with three (3) years’ work-related experience
  • ND Driver’s License and insurable by UTTC’s insurance carrier

Knowledge  & Skills:

  • Exhibits respectfulness, flexibility, and sound work ethics
  • Demonstrates responsive interpersonal skills, professional verbal and written communication skills, and active listening ability
  • Knowledge of Native American culture
  • Strong organizational skills, ability to manage stress, and good time management skills
  • Ability to work as a reliable team member, as well as ability to work independently and take initiative
  • Good decision-making skills and excellent follow through
  • Knowledge and experience using of Microsoft Office Suite
  • Accuracy in spelling, grammar, and punctuation; high level of accuracy in preparing and entering information
  • Can operate standard office machines, personal computers, and have a strong background in Microsoft Office applications

Required Documents:

UTTC Application

Cover Letter

Resume

Unofficial Transcripts

ND Driver’s License

Opening Date: August 2, 2022

Closing Date: August 16, 2022

Additional Information:

United Tribes Technical College does not discriminate on the basis of race, color, national origin, sex, religious preference, age, handicap, marital status, political preference, or membership or non-membership in an employee organization, except as allowed by the Indian preference provision of the civil rights act of 1964, as amended.

Applicants are responsible for providing proof of enrollment in a federally recognized tribe if Indian preference is claimed. Applicants are responsible for providing a copy of his/her United States Government Form DD214 or his/her honorable discharge certificate from any branch of the military service if veteran’s preference is claimed. Failure to provide proof will result in loss of Indian or veteran preference in employment.

Application and required documents can be completed and submitted online at https://uttc.edu/careers/, via email to labrahamson@uttc.edu, or mail to Human Resources Department, United Tribes Technical College, 3315 University Drive, Bismarck, ND 58504. Applications and Required Documents received after the closing date and time of a job posting will NOT be considered.