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Position: Monarch Project Administrative Assistant

Opening date: April 1, 2021

Closing date: April 16, 2021

Department: Institutional Research

Reports Directly To: Director of Monarch Project

Status: Non-exempt; Full-time

Salary: $14.00 - $18.27

Summary Of Duties:

  • Must be respectful, flexible, have a high level of customer service skills, and sound work ethic.
  • Must have knowledge of Excel with a high level of accuracy in preparing and entering information.
  • Must demonstrate excellent interpersonal team building and decision-making skills.
  • Must be effective at verbal and listening communication, organizational skills, and time management.
  • Types of correspondence, memos, letter, reports, and other documents for Director of the Monarch Project.
  • Inputs and verifies data pertaining to prospective and current students, faculty, and staff.
  • Maintains budget worksheets for the Monarch Project.
  • Performs minor edits to the Monarch Project website as requested by the Monarch Project Director.
  • Processes time-sensitive correspondence to prospective, former, and current students.
  • Attends meetings, record proceedings, take minutes and type reports with high level of accuracy and professionalism.
  • Maintains conference room schedule in Building 61.
  • Maintains all incoming mail for the Monarch Project.
  • Submits purchase requisitions as requested by Monarch Project Director and tracks purchase orders until fully executed.
  • Represents UTTC Monarch Project at various functions on and off campus (e.g., AIHEC Student Conference).
  • Organizes office operations and procedures.
  • Coordinates repairs for office equipment.
  • Coordinates time sheets.
  • Performs other duties as assigned.

Supervisory Responsibilities: None

Working Conditions:

  • General office conditions.
  • Normal working hours are from 8:00 am until 5:00 pm with one hour for lunch.
  • Evening and weekend work will be required to meet grant objectives.
  • Operate standard office machines, personal computers, and strong background in Microsoft Office applications.
  • Travel between collaborating locations will be required.

Physical Demands:

  • Operate a computer and other office equipment.
  • Must be able to go up and down stairs.
  • Must be able to lift 10 pounds.
  • Must be able to sit for long periods of time.

Minimum Qualifications:

  • Associates degree or high school diploma/GED with three (3) years’ work-related experience required.
  • Must have a ND Driver’s License and be insurable by UTTC’s insurance carrier.

Knowledge & Skills:

  • Excellent oral and written communication skills.
  • Strong organizational and planning skills.
  • Ability to multi-task in a fast-paced, small team environment.
  • Strong Microsoft Office Skills, including PowerPoint, Word, and Excel.
  • Proven ability to report to work on a regular and punctual basis.
  • Knowledge of American Indian Tribes, cultures, and histories desirable

Required Documents:

  • UTTC Application
  • Cover Letter
  • Unofficial Copies of Transcripts
  • ND Driver License