Admission Policies - United Tribes Technical College

Admissions Requirement Policy

NEXT STEPS:
The admissions process typically takes 1 – 3 weeks, depending on the UTTC Admissions office receiving your required documentation. Upon completion of the online application, you will receive an email and letter with a list of the documents you need to submit and your username and password to login to my.uttc.edu. This online portal gives you access to check your application status, and serves as your main source of information as a UTTC student.

Applicants will also receive emails and letters every two weeks to identify missing requirements. Please make sure to check your spam or junk folders for correspondence from UTTC Admissions.
If you have questions about any part of this process, feel free to contact UTTC Admissions at 701-221-1851. Documentation may be faxed to the Admissions Office at 701-221-1851 or emailed as an attachment to admissions@uttc.edu.

Ethical Admissions and Recruitment Policy

United Tribes Technical College (UTTC) is committed to ethical recruitment practices and adheres to the marketing and recruitment ethics statement for the institution. UTTC’s recruitment and admissions practices align with the Higher Learning Commission’s (HLC) Recruiting, Admissions and Related Enrollment Practices Policy Number: FDCR.A.20.020 as well as the National Association for College Admission and Counseling (NACAC) Guide to Ethical Practice in College Admission.

UTTC is committed to truthfulness and transparency throughout the admissions process, and uses the following principles to guide our admissions and recruitment:

Accurately describe, represent, and promote UTTC programs and services
Share accurate and current information about the college and its students relevant to the admissions process
Ensure that all individuals representing or working on behalf of the institution follow ethical best practices

Required Public Information

UTTC’s marketing and admissions materials will provide comprehensive, accurate, and current information concerning:

All deadlines for topics that impact students directly, including admission, scholarships, financial aid, and housing
All factors considered in making admission, financial aid, and scholarship decisions
Academic programs and services for both on-campus and online learners
Student housing information, including availability, requirements, and costs
Cost of attendance, types of scholarships and other financial aid available
Significant changes to institutional policies and procedures due to pandemics, severe weather, or other extraordinary circumstances

UTTC is committed to making the admissions process as efficient as possible, requiring applicants to provide only what is essential to make an admissions decision.

Prohibited Practices

UTTC will not:

Use incentives of any kind to induce prospective students to enroll by a specific deadline
Use prizes, free goods or services, or quid pro quo offers involving financial aid, institutional discounts, or waiving of fees to pressure students to enroll
Include promises or guarantees of employment or pay in relation to program outcomes
Present as guarantees information on expected job titles, employment projections, and other career outlook information

Institutional Data

UTTC will share accurate and comprehensive institution and student profile data when and where required, including:

Ensuring the data is accurate and current
Disclosing when data was collected, and which groups are included or excluded from the data

Professional Conduct

The primary ethical concern of UTTC’s admissions staff is focusing on the students’ best interest. The admissions staff emphasize sharing current and accurate information, fostering trust between students and the institution. Interactions with students should engender a high level of trust.

Putting students first at UTTC means:

Providing guidance and information to help students determine their best academic, personal, and financial college match
Educating students and families of their ethical responsibilities within the admissions process with respect to providing accurate and complete information
Not receiving any forms of compensation based on the numbers of applicants, admitted or enrolled students
Neither offering or accepting any type of reward or compensation to influence admissions or financial aid decisions

UTTC employees will maintain a culture of collaboration and collegiality and will not disseminate inaccurate, misleading, or disparaging information about other secondary schools, colleges, organizations, or individual professionals.

Confidentiality

All UTTC faculty and staff are expected to maintain a high level of confidentiality. This includes protecting the confidentiality of all information shared, adhering to UTTC policies with respect to student and institutional data, and adhering to FERPA requirements.

Annual Training

The Ethical Admissions and Recruitment Policy will be shared with all faculty and staff during fall professional development sessions at the beginning of each academic year. A link to the policy on the UTTC website will be shared, as well as links to resources such as the HLC Policy FDCR.A.20.020 and the NACA Guide to Ethical Practice in College Admission.

The Ethical Admissions and Recruitment Policy will be regularly reviewed with Admissions staff and will be provided during new hire training for all Enrollment Services staff. UTTC expects all staff and internal and external partners engaged in any recruitment practices to adhere to the Ethical Admissions and Recruitment Policy.

1. Guide to Ethical Practice in College Admission, National Association for College Admission Counseling, September 2020.

2. Higher Learning Commission Policy: Recruiting, Admissions and Related Institutional Practices, Policy Number FDCR.A.20.020, February 2023.

Bachelor Applicants

All Transfer Bachelor’s applicants must meet program of study requirements.
Applicants can only declare a BS degree program on their UTTC application without having to apply to an AS degree program first, if they have successfully completed 24 credits.
A minimum of 30/120 credits must be obtained at UTTC to obtain a bachelors degree.

Cancelled Applications

A student who has been fully accepted for admission, is registered for classes, and then does not attend, will not be considered for admission again for 3 years after the third consecutive occurrence.

High School Verification

Checking the Validity of a High School Diploma

If United Tribes Technical College (UTTC) has reason to believe that the high school diploma is not valid or was not obtained from an entity that provides secondary school education, we will evaluate the validity of the student’s high school completion by:

Checking with the high school to confirm the validity of the student’s diploma; and
Confirming with the relevant department or agency in the state in which the secondary school is located that the secondary school is recognized as a provider of secondary school education

Immunization Admissions Policy

In accordance with United Tribes Technical College’s efforts to maintain the health and well-being of the campus community, all applicants are required to provide proof of immunizations. All newly admitted students (campus based and online) are required to provide UTTC Admissions immunization records that document the following.

MMR (measles, mumps, and rubella)
- 2 doses after age 1 if the student was born after 1/1/1957
Meningitis vaccination given after the 16th birthday (if age 21 or younger) and/or residing in the dorms
Tuberculosis (TB) Screening for international students. NDUS 506.1, requires all international students from all countries to be tested for TB unless from a country identified as low risk.

Students with incomplete immunization records will not be admitted.

Non-Discrimination Policy

Student Non-Discrimination Policy

United Tribes Technical College (UTTC) provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, physical or mental disability, sexual orientation, or status with regard to marriage, public assistance, or as a disabled veteran in accordance with applicable federal laws, except where specific age, sex or physical requirements are a bona fide occupational qualification, or where Indian preference or veteran’s preference are appropriately claimed. This includes, but is not limited to, admissions, employment, financial assistance, placement, recruitment, and educational programs or activities, as required by applicable laws and regulations.

Title IX of the Education Amendments of 1972 (Title IX) prohibits discrimination based on gender in educational programs which receive federal financial assistance. Areas of the institution where Title IX may have application include athletics, student recruitment and admissions, financial aid, scholarships, course offerings and access, employment, and housing and residential services. Title IX also protects students and employees, both male and female, from unlawful sexual harassment in school programs and activities. Students who believe they have experienced discrimination, harassment, and/or retaliation in violation of United Tribes Technical College policy should contact:

Francine McDonald
HR Director/Title IX Coordinator
fmcdonald@uttc.edu
(701)221-1721

UTTC is committed to providing reasonable, non-retroactive accommodations to qualifying students with disabilities as required by Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act (ADA) of 1990, as amended, as well as state law. This may include disabilities that substantially limit one or more of a person’s major life activities, and which may require modifications to UTTC programs, services, or facilities. Consistent with the law, UTTC is not obligated to provide accommodations that are unduly burdensome or unreasonable, or that fundamentally alter the nature of the certificate, diploma, and degree programs. Any person having inquiries regarding disabilities support services should contact:

Disabilities Services
Wellness Center
DSS@uttc.edu
(701)221-1456

UTTC prohibits retaliation against any person opposing discrimination or participating in any discrimination investigation or complaint process internal or external to the institution.

External inquiries may be made to:

Office for Civil Rights
U.S. Department of Education
OCR@ed.gov
(800) 421-3481

Returning/Stop-Out Readmission

Students who have withdrawn from all courses (self-initiated or college-initiated), and have not attended United Tribes Technical College (UTTC) for one semester or more, must submit an application to be readmitted as a student. All required documents not on file in UTTC’s electronic system of record must be submitted to Admissions. Required document information can be found at https://uttc.edu/apply-now/ and in the UTTC college catalog.

**Exceptions for Readmission**

Summer Term- Students who withdraw (self-initiated or college-initiated) or drop all summer courses will not be required to complete a readmission application and will be considered a continuing student for academic and campus services purposes if they are registered for the upcoming Fall term. Students must contact Financial Aid to determine what affect withdrawing from courses will have on their Satisfactory Academic Progress and financial aid eligibility.
Student Code of Conduct or Disciplinary Departures- Any student who is withdrawn from UTTC for disciplinary actions, and wishes to return to UTTC, must have Student Code of Conduct Committee (SCC) approval as indicated on the SCC hearing outcome letter.
Academic Suspension- Per Registrar’s policy, a student who is withdrawn due to Academic Suspension cannot apply for readmission to UTTC for one full calendar year from the date of suspension. This information will be updated in ‘Maintain Candidacy’ upon departure.

Student Identity Verification Policy

Ensuring Student Identity Verification

United Tribes Technical College (UTTC) has a set of procedures in place to ensure students who have been accepted and registered for the set academic term participate and complete course requirements regardless of holding a part-time or full-time student status and are taking face-to-face and/or traditional online classes.

UTTC verifies identity of a student who engages in class and course-associated activities within their registered courses by using a secure login and password. To provide reasonable protocols to protect student privacy the student must first sign into the Jenzabar learning management system, www.my.uttc.edu, using a secure login and password credentials. The secure log-in consists of the student’s ID number, assigned upon college admission, and a password issued explicitly to the student through the College’s Information Technology Department. The student has the option to change their password to a privately selected one to be used for all future logins into www.my.uttc.edu. Students can change their password at any time and are encouraged to do so intermittently. The student is allowed access to their courses only after the registration process is complete for the designated semester in which they are enrolled.

In the secure environment of the learning management system, faculty post course resources, material, assignments, exams, and discussion forums. Students are then expected to utilize and engage in course-related assignments and tasks to meet course and program objectives. The privacy of individual student’s attendance, assignments, and grades are maintained within the eLearning system.

Proctored examinations may be required for some traditional online courses. If required, the proctor must be deemed qualified and approved by the Dean of Instruction via a student submitted Proctor Application form. The approved proctor must verify the identity of the student taking the exam using the Student-Proctor Verification Form. See appendices A & B.

Protection of Student Privacy

The privacy of students who enroll in courses at United Tribes Technical College is protected under the College’s policies regarding student privacy, fraud, FERPA rules, and HIPPA regulations. These policies are published in the electronic versions of the Student Handbook and the Academic Catalog placed on https://uttc.edu

All students are required to sign a technology User Agreement indicating that the individual is taking responsibility for all use and confidentiality of passwords associated with UTTC accounts limited to the individual whose name appears on the account. All my.uttc.edu portal patrons are responsible for maintaining the security of their username and password. Access credentials are not to be shared or given to anyone other than the individual to whom the credentials were assigned. Users are responsible for all activity associated with their my.uttc.edu account and are held responsible for the knowledge of information contained within the most recent Student Handbook and Academic Catalog. Failure to read the guidelines and policies do not relieve students from accountability.

Students are responsible for providing authentic and thorough information in any identity verification process, in adherence and compliance with UTTC’s Student Code of Conduct as outlined within the current Student Handbook.

Course Platform Used

United Tribes Technical College utilizes the learning management system (LMS) eLearning portal supported by Jenzabar. The Jenzabar LMS uses a secure single sign-on process that, in addition to the eLearning portal, hosts student accounts, financial aid, registration, and campus life portlets.

Procedure for Obtaining User ID, Creating Password, and Resets

The UTTC IT Department works closely with the Admissions Department. The Admission’s Office generates and designates a permanent student ID number to identify the student for all internal processes and access to the College’s internet-related services. The Admission’s Office provides the IT Department with the student name and associated ID number. The IT Department adds the students to the Student Active Directory with a username and randomly generated password. Once this process is completed the student’s college email is generated using the same process.

Students who have forgotten their password can request password reset by entering the student ID associated with their account. A unique link is sent to that registered email address with instructions to reset the password. Students also have the option to work directly with IT Department personnel to reset their password.

Charges Associated with Student Identity Verification

United Tribes Technical College does not charge a fee for student identity verification. Students would be notified of additional fees, if any, prior to and during the registration process through various communication means that includes but is not limited to the Academic Catalog and the College’s website.

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