Position Title: FARMS Project Operations Program Coordinator -Closes January 3, 2025 at 5:00 PM

Department: Academic Affairs

Reports Directly to: Land Grant Director

Status: Exempt; Full-time

Salary: $50,000

Summary of Duties:

The FARMS Project Operations Program Coordinator is a pivotal figure in ensuring the smooth integration and operation of programs with the FARMS Engine. Serving as the primary bridge between United Tribes Technical College and FARMS, this role emphasizes efficient management, clear communication, and fostering strong, productive relationships.

Key Responsibilities:

  • Oversee the grant lifecycle, from application and selection to monitoring and reporting. Ensure that grants are used appropriately and that milestones are met.
  • Communicates timely and consistent project progress with the Land Grant Director, and others, as requested.
  • Serve as the primary point of contact between UTTC and FARMS, ensuring that all parties are aligned, informed, and working collaboratively.
  • Implement and refine operational processes that enhance the effectiveness and efficiency of activities.
  • Facilitate regular check-ins and updates between UTTC and FARMS leadership, ensuring transparency and addressing any concerns promptly.
  • Integrate diversity, equity, inclusion, and accessibility principles, encouraging a broad spectrum of innovative ideas and participants.
  • Organize workshops and training sessions for sub-grantees, ensuring they have the resources and knowledge needed for success.
  • Monitor and report on the progress and performance of sub-grantees, ensuring that organizational goals are being met and providing insights for continuous improvement.
  • Address and resolve any challenges or conflicts that arise between UTTC and FARMS, ensuring a harmonious and productive partnership.
  • Shares student club advising responsibilities that may include evening and weekend hours.
  • Participates in Land Grant department activities that may occur in the evening and weekends.
  • Actively participates in college-sponsored professional development activities and department meetings.
  • Serves on institutional committees as requested.
  • Complies with college policies, plans, and Procedures.
  • Performs all other related work delegated or required to accomplish the objectives of the College.

Supervisory Responsibilities: none

Working Conditions:

  • General office conditions
  • Normal working hours are from 8:00 a.m. until 5:00 p.m., Monday through Friday
  • One-hour lunch break
  • Position will require occasional travel that includes evenings and weekends

Physical Demands: 

  • Move about inside an office and classroom.
  • Operate a computer and other office/classroom equipment.
  • Occasionally move, transport, or position up to 20 pounds.
  • May need to ascend/descend stairs.

 

Minimum Qualifications:

  • Bachelor’s degree in business or a related field required. Master’s degree preferred.
  • Minimum of 3 consecutive years of experience in grant management experience required.

Knowledge & Skills:

  • Demonstrated ability to manage complex projects with multiple stakeholders.
  • Strong interpersonal and communication skills, with an emphasis on negotiation and conflict resolution.
  • Proficiency in grant management software and tools.
  • Ability to foster and maintain strong relationships, with a balance of assertiveness and diplomacy.
  • Adept at juggling multiple tasks and responsibilities, ensuring that all sub-grantees feel supported and valued.
  • Commitment to promoting diversity, equity, and inclusion within the community is essential.

 

Required Documents:

  • UTTC Application
  • Cover Letter
  • Resume
  • Unofficial Copies of College Transcripts
  • Valid Driver’s License (must submit a copy)

Opening Date: October 29,2024

Closing Date: December 17, 2025 11:00 pm

Additional Information: 

United Tribes Technical College (UTTC) does not discriminate on the basis of race, color, national origin, sex, religious preference, age, handicap, marital status, political preference, or membership or non-membership in an employee organization, except as allowed by the Indian preference provision of the civil rights act of 1964, as amended.

A conviction record will not necessarily be a bar from employment. This information will only be used for job-related purposes and only to the extent permitted by applicable law. Federal laws require that employers hire only individuals who are authorized to be lawfully employed in the United States. In compliance with such laws, UTTC will verify the status of every individual offered employment with UTTC. UTTC will not sponsor work-related visas.

Applicants are responsible for providing proof of enrollment in a federally recognized tribe if Indian preference is claimed. Applicants are responsible for providing a copy of his/her United States Government Form DD214 or his/her honorable discharge certificate from any branch of the military service if veteran’s preference is claimed. Failure to provide proof will result in loss of Indian or veteran preference in employment.

Application and required documents can be completed and submitted online at https://uttc.edu/careers/, via email to jckillsplenty@uttc.edu, or mail to Human Resources Department, United Tribes Technical College, 3315 University Drive, Bismarck, ND 58504. Applications and Required Documents received after the closing date and time of a job posting will NOT be considered.

Upon selection, the applicant is responsible for obtaining and completing a Transcript Request Form from the last institution attended. The applicant will submit the completed form to the Human Resources Department. The Human Resources Department will cover any fees required to obtain official transcripts.