Position Title: Finance Administrative Assistant - Part-time - Closes May 1 2025, at 5:00 PM
Department: Finance
Reports Directly to: Contracts & Grants Coordinator
Status: Non-exempt; Part-time
Salary: $18.00 per hour
Summary of Duties:
- Completes correspondence, memos, letters, reports, purchase requisitions, and other documents for Finance.
- Assists employees, vendors, clients, students, staff, or customers by answering questions related to financial accounts, procedures, and services.
- Assists with processing credit card payments for customers.
- Assists Accounts Receivable Specialist with reconciling accounts associated with daily activities.
- Assists with department data entry in Jenzabar and Excel spreadsheets.
- Attend meetings; record proceedings, take minutes, and type reports.
- Coordinates the finance department calendar, maintains filing system, document scanning, routes telephone calls, and sends/receives faxes for finance.
- Maintain all incoming mail for Finance; sort and distribute.
- Assist with Maintaining Finance logs.
- Assist with ordering office supplies and forms.
- Assist with reconciling and balancing the credit card bill with TA’s.
- Assist with travel reconciliation and aging reports.
- Assist with maintaining filing system for travel.
- Assist with journal entries for monthly internal department purchase requisitions.
- Perform other duties as assigned, which may include a minimum of 8 hours for Special Events.
Supervisory Responsibilities: None.
Working Conditions:
General office conditions. Normal working hours are from 8:00 am until 5:00 pm with one hour for lunch.
Physical Demands:
Must be able to lift 25 lbs. Must be able to sit or stand for hours at a time.
Minimum Qualifications:
AA/AAS Degree in Office Technology or related field with no working experience
Knowledge & Skills:
Required Documents:
- UTTC Application
- Cover Letter
- Resume
- Unofficial Copies of College Transcripts
- Valid Driver’s License (must submit a copy)
Opening Date: April 17 2025
Closing Date: May 1, 2025 10:00 pm
Additional Information:
United Tribes Technical College (UTTC) does not discriminate on the basis of race, color, national origin, sex, religious preference, age, handicap, marital status, political preference, or membership or non-membership in an employee organization, except as allowed by the Indian preference provision of the civil rights act of 1964, as amended.
A conviction record will not necessarily be a bar from employment. This information will only be used for job-related purposes and only to the extent permitted by applicable law. Federal laws require that employers hire only individuals who are authorized to be lawfully employed in the United States. In compliance with such laws, UTTC will verify the status of every individual offered employment with UTTC. UTTC will not sponsor work-related visas.
Applicants are responsible for providing proof of enrollment in a federally recognized tribe if Indian preference is claimed. Applicants are responsible for providing a copy of his/her United States Government Form DD214 or his/her honorable discharge certificate from any branch of the military service if veteran’s preference is claimed. Failure to provide proof will result in loss of Indian or veteran preference in employment.
Application and required documents can be completed and submitted online at https://uttc.edu/careers/, via email to jckillsplenty@uttc.edu, or mail to Human Resources Department, United Tribes Technical College, 3315 University Drive, Bismarck, ND 58504. Applications and Required Documents received after the closing date and time of a job posting will NOT be considered.
Upon selection, the applicant is responsible for obtaining and completing a Transcript Request Form from the last institution attended. The applicant will submit the completed form to the Human Resources Department. The Human Resources Department will cover any fees required to obtain official transcripts.
