Position Title: Executive Assistant to the President -Closes June 17, 2025 at 5:00 PM

Department: Administration

Reports Directly to: President

Status: Non-exempt; Full-time

Salary: $24.04

Summary of Duties:

  • Schedule and coordinate logistics to prepare pertinent documents, take minutes, and maintain electronic and hard copy files for UTTC Board of Directors, Administrative Council, and Administration meetings.
  • Performs records management of a complex filing system by creating files and reports, updating files and records, determining retention, and purging schedules, and file retrieval as needed.
  • Safeguards confidentiality by exercising discretion in communicating information and in handling administrative records, files, and similar confidential items.
  • Promotes a positive respectful image through management of internal and external communications and response to incoming inquiries from a diverse public.
  • Facilitates successful events with appropriate offices and agencies, advising/contacting participants or invited guests, preparing agendas and programs, arranging for audiovisual and associated support equipment, using independent judgment regarding event alternatives, modifications, or last-minute changes.
  • Maintains budget records, reconciling and verifying vouchers and receipts for accuracy, producing financial reports and summaries, and approving expenditures when necessary.
  • Assists the President by reviewing and monitoring UTTC personnel action forms and reviewing correspondence and documents prepared by other offices for the President’s signature.
  • Facilitates efficient and cost-effective travel arrangements, approval forms, and expense reports for the President, Board of Directors, and other official visitors.
  • Facilitates the efficient utilization of the President’s time through development and coordination of a complex calendar of appointments, meetings, and social engagements.
  • Establish and update electronic contacts lists for local, state, Tribal, federal government officials, and tribal colleges and universities.
  • Remains competent and current through self-directed professional development training or educational advancement as required by the President.
  • Other duties and responsibilities as assigned.

Supervisory Responsibilities: Administrative Assistant

Working Conditions:

  • Normal working hours are from 8:00 am – 5:00 pm, Monday through Friday.
  • Evening, weekend, and holidays hours are sometimes necessary.
  • May be required to meet deadlines with short notice.
  • Some business travel may be required.

Physical Demands: 

  • Ability to remain in a stationary position.
  • Ascend up and downstairs.
  • Ability to lift to 20 lbs.

Minimum Qualifications:

  • Education: Bachelor’s degree, preferably in a business-related field, is required.
  • Experience: Increasingly responsible secretarial or administrative experience with extensive knowledge of general office procedures and supervision of others.

Knowledge & Skills:

Required Documents:

  • UTTC Application
  • Cover Letter
  • Resume
  • Unofficial Copies of College Transcripts
  • Valid Driver’s License (must submit a copy)

Opening Date: June 4, 2025

Closing Date: June 17, 2025 10:00 pm

Additional Information: 

United Tribes Technical College (UTTC) does not discriminate on the basis of race, color, national origin, sex, religious preference, age, handicap, marital status, political preference, or membership or non-membership in an employee organization, except as allowed by the Indian preference provision of the civil rights act of 1964, as amended.

A conviction record will not necessarily be a bar from employment. This information will only be used for job-related purposes and only to the extent permitted by applicable law. Federal laws require that employers hire only individuals who are authorized to be lawfully employed in the United States. In compliance with such laws, UTTC will verify the status of every individual offered employment with UTTC. UTTC will not sponsor work-related visas.

Applicants are responsible for providing proof of enrollment in a federally recognized tribe if Indian preference is claimed. Applicants are responsible for providing a copy of his/her United States Government Form DD214 or his/her honorable discharge certificate from any branch of the military service if veteran’s preference is claimed. Failure to provide proof will result in loss of Indian or veteran preference in employment.

Application and required documents can be completed and submitted online at https://uttc.edu/careers/, via email to jckillsplenty@uttc.edu, or mail to Human Resources Department, United Tribes Technical College, 3315 University Drive, Bismarck, ND 58504. Applications and Required Documents received after the closing date and time of a job posting will NOT be considered.

Upon selection, the applicant is responsible for obtaining and completing a Transcript Request Form from the last institution attended. The applicant will submit the completed form to the Human Resources Department. The Human Resources Department will cover any fees required to obtain official transcripts.