Position Title: Retention Administrative Apprentice- Closes September 30, 2025 at 5:00 PM

Department: Enrollment Management

Reports Directly to: Student Activities & Retention Coordinator

Status: Non-exempt; Full-time

Salary: $15.00 per hour

Summary of Duties:

• Assist the Student Activities & Retention Coordinator with the planning, implementation, and execution of student events and retention initiatives.
• Support event setup and take-down, including room arrangement, materials preparation, and cleanup following student activities and programs.
• Maintain routine cleanliness and organization of the Student Center and JBC Computer Lab, including resetting spaces after student use and events.
• Organize and file student activities-related forms and documentation, both electronically and physically.
• Record and maintain data related to student participation, event attendance, and program tracking.
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greet visitors or callers and handle their inquiries or direct them to the appropriate people according to their needs.
• Create, maintain, and enter information into databases.
• Operate office equipment such as printers, copiers, or phone systems and arrange for repairs when equipment malfunctions.
• Make copies of correspondence or other printed material. Disburse promotional material, or other information.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
• Operate electronic mail systems and coordinate the flow of information, internally or with other organizations.
• Maintain scheduling and event calendars.
• Compose, type, and distribute meeting notes, routine correspondence, or reports.
• Order and dispense supplies.
• Complete forms in accordance with UTTC procedures.
• Arrange conference, meeting, or travel reservations for office personnel.
• Manage projects or contribute to committees.
• Perform all other related work delegated or required to accomplish the objectives of the college.

Supervisory Responsibilities: None.

Working Conditions:

• Working hours are what works best for the student and their class schedule.
• Normal working hours for UTTC are Monday through Friday 8:00am to 5:00pm.
• Complete at least 10 hours per week.
• May complete up to 30 hours per week during holiday/spring and summer break, if available.

Physical Demands:

• Regularly be able to remain in a stationary position.
• Occasionally move about inside an office and classroom.
• Operate a computer and other office/classroom equipment.
• Occasionally move, transport, or position up to 10 pounds.
• May need to ascend/descend stairs.

Minimum Qualifications:

• At least 18 years of age.
• High School diploma or equivalent.
• Must be an enrolled student in the Business Administration or General Studies program.

 

Knowledge & Skills:

• Must possess excellent communication skills.
• Ability to establish and maintain cooperative and effective working relationships with others.
• Ability to communicate effectively orally and in writing.
• Ability and proven ability to report to work on a regular and punctual basis.

 

Required Documents:

• UTTC Application
• Cover Letter
• Resume
• Unofficial Copies of College Transcripts
• Valid Driver’s License (must submit a copy)

Opening Date: September 16, 2025

Closing Date: September 30, 2025 10:00 pm

Additional Information:

United Tribes Technical College (UTTC) does not discriminate on the basis of race, color, national origin, sex, religious preference, age, handicap, marital status, political preference, or membership or non-membership in an employee organization, except as allowed by the Indian preference provision of the civil rights act of 1964, as amended.

A conviction record will not necessarily be a bar from employment. This information will only be used for job-related purposes and only to the extent permitted by applicable law. Federal laws require that employers hire only individuals who are authorized to be lawfully employed in the United States. In compliance with such laws, UTTC will verify the status of every individual offered employment with UTTC. UTTC will not sponsor work-related visas.

Applicants are responsible for providing proof of enrollment in a federally recognized tribe if Indian preference is claimed. Applicants are responsible for providing a copy of his/her United States Government Form DD214 or his/her honorable discharge certificate from any branch of the military service if veteran’s preference is claimed. Failure to provide proof will result in loss of Indian or veteran preference in employment.

Application and required documents can be completed and submitted online at https://uttc.edu/careers/, via email to jckills@uttc.edu, or mail to Human Resources Department, United Tribes Technical College, 3315 University Drive, Bismarck, ND 58504. Applications and Required Documents received after the closing date and time of a job posting will NOT be considered.

Upon selection, the applicant is responsible for obtaining and completing a Transcript Request Form from the last institution attended. The applicant will submit the completed form to the Human Resources Department. The Human Resources Department will cover any fees required to obtain official transcripts.