Position Title: Administrative Assistant - Closes August 8, 2025 at 5:00 PM

Department: Administration

Reports Directly to: Executive Assistant to the President

Status: Non-exempt; Full-time

Salary: $18.00

Summary of Duties:

Under the direct supervision of the executive assistant, performs all or some of the following duties:

1. Greets and assists all visitors that enter building 5 with a strong focus on great customer service.
2. Answers all incoming communications with a positive attitude and proper phone etiquette, routing them to the appropriate office, department, or agency for outgoing communications.
3. Maintains files, correspondence and other records. Sorts and reroutes mail for building 5
4. Responsible for supply inventory, reordering and corresponding reports.
5. Responsible for scanning and saving documents into database.
6. Assists with preparing board of directors’ informational packets for meetings.
7. Types correspondence memos, letter, reports, electronic purchase requisitions and other documents.
8. Creates and revises recordkeeping systems, office layout, forms control and implements changes.
9. Makes meeting arraignments, attends meetings, records proceedings, takes notes and types reports as needed.
10. Handles Electronic Purchase Requisition requests for Office of the President, Chief Financial Officer(CFO), and Campus Planner.
11. Completes travel authorization forms for CFO and Campus Planner.
12. Will work a minimum of eight (8) hours during Powwow weekend with Finance as needed.
13. Performs other duties as assigned.

Supervisory Responsibilities: • No supervisory responsibilities

Working Conditions:

• General office conditions. Normal working hours are from 8:00 am until 5:00 pm with one hour for lunch.
• Additional hours will be required to attend meetings or completion of reports as the need arises.
• Occasional travel may be required. Business attire is preferred.

Physical Demands:

• Regularly be able to remain in a stationary position.
• Will need to be able to walk up and down stairs
• Occasionally move or lift up to 20 pounds.

Minimum Qualifications:

• Associates degree or equivalent or a minimum of four (4) years of work experience in the areas of the duties listed above
• Experience working with Microsoft Office, scanning, and faxing.
• Must have strong filing, office and organizational skills with above-average communication skills and reception etiquette. Must be prepared to work independently and make difficult decisions.

Knowledge & Skills:

1. Must have strong communication skills
2. Must have good computer skills
3. Knowledge of proper office procedures
4. Must have the ability to work under pressure

Required Documents:

• UTTC Application
• Cover Letter
• Resume
• Unofficial Copies of College Transcripts
• Valid Driver’s License (must submit a copy)

Opening Date: July 25, 2025

Closing Date: August 8, 2025 10:00 pm

Additional Information:

United Tribes Technical College (UTTC) does not discriminate on the basis of race, color, national origin, sex, religious preference, age, handicap, marital status, political preference, or membership or non-membership in an employee organization, except as allowed by the Indian preference provision of the civil rights act of 1964, as amended.

A conviction record will not necessarily be a bar from employment. This information will only be used for job-related purposes and only to the extent permitted by applicable law. Federal laws require that employers hire only individuals who are authorized to be lawfully employed in the United States. In compliance with such laws, UTTC will verify the status of every individual offered employment with UTTC. UTTC will not sponsor work-related visas.

Applicants are responsible for providing proof of enrollment in a federally recognized tribe if Indian preference is claimed. Applicants are responsible for providing a copy of his/her United States Government Form DD214 or his/her honorable discharge certificate from any branch of the military service if veteran’s preference is claimed. Failure to provide proof will result in loss of Indian or veteran preference in employment.

Application and required documents can be completed and submitted online at https://uttc.edu/careers/, via email to jckillsplenty@uttc.edu, or mail to Human Resources Department, United Tribes Technical College, 3315 University Drive, Bismarck, ND 58504. Applications and Required Documents received after the closing date and time of a job posting will NOT be considered.

Upon selection, the applicant is responsible for obtaining and completing a Transcript Request Form from the last institution attended. The applicant will submit the completed form to the Human Resources Department. The Human Resources Department will cover any fees required to obtain official transcripts.